Booking Assistant

Purpose of the Role:

The Booking Assistant will provide administrative support to the Vice President – Programming and Booking Manager in our Broadway, Symphony, Family and Music Touring Divisions. The ideal candidate should be passionate about entertainment, entrepreneurial, self-motivated and open to working in an environment where he/she is capable of performing administrative duties rapidly. The individual should be flexible, highly organized, proficient in Microsoft Excel, and have the ability to multi-task under pressure. Administrative duties include answering incoming phone calls for the Vice President – Programming, coordinating meetings and schedules, preparing expense reports, gathering venue availabilities, venue calendar management, travel booking/coordinating for executive staff, special projects and personal assistance as needed. The ability to work unexpected frequent overtime is required. Growth opportunities exist for top performers.

Principal Responsibilities:

·      Assist the booking process by outlining a tour’s full needs and translating outline into an expense budget for labor, production equipment, venue costs, hospitality needs, and other event logistics

·      Gather venue availability, ticket scalings, and additional information on local operating conditions such as sales taxes and artist withholdings required for submitting offers to agents

·      Keep schedule for VP- Head of Programming to review the marketing plan for each event with the Marketing Department prior to the event’s announcement and public OnSale

·      Track sales goals for each event and maintain contact with Marketing on progress in achieving sales goals

·      On-Site Show Coverage as Promoter Representative, as needed, with tasks including settlement duties with touring act, local co-presenters, and/or venue

·      Assist VP of Programming in creation of touring event opportunities

Qualifications:

·      Bachelor’s degree required

·      Touring and/or booking experience in live entertainment, comedy, or music preferred

·      Strong attention to detail and organization skills are a must

·      Proficient in Microsoft Office (Outlook, Word, Excel, and Powerpoint)

·      Polished written and verbal communication is a must to be successful in this role

Innovation Arts & Entertainment