Publicity Assistant

Align PR is seeking a highly organized and motivated assistant to join our talent department

and will be responsible for performing a variety of administrative tasks to provide support to the publicist in all client and internal matters.

The ideal candidate must have an understanding of the entertainment industry is highly motivated, quick-thinking and entrepreneurial. They should also be extremely organized, have the ability to multi-task and perform very well under pressure.

This is a demanding and fast-moving position with high volume emails, calendars and calls that requires someone who is able to exercise good judgment, significant initiative and a sense of urgency. We are looking to add someone to our team who has great energy, is personable and is looking to take their career to the next level.

RESPONSIBILITIES:

• Track online and print media daily for client press coverage and service to client teams
• Draft memos & client offers and updates
• Create and maintain client press schedules
• Heavy scheduling and coordinating logistics for client photo shoots, press junkets, premieres, media interviews, TV appearances, industry events, PR campaigns, and more
• Compile targeted press lists for pitching and outreach including ongoing maintenance and updating contact and media lists
• Create/maintain client press kits and bios
• Respond to high volume emails and client requests in a timely manner
• Coordinate travel arrangements, both domestically and internationally (flights, ground transpo, airport greeters, etc)
• Outreach and booking client hair, makeup and styling including billing

QUALIFICATIONS/REQUIREMENTS:

• Minimum of 1 year PR talent agency or studio/network experience is preferred
• Excellent verbal and written communication skills
• Knowledge and curiosity for key players throughout the entertainment and media industry
• Excellent attention to detail and accuracy is a must, as well as the ability to prioritize and multi-task.
• Can-do, positive attitude
• Ability to thrive in a fast-paced, highly intense client service work environment
• Timely and consistent responsiveness ability to exercise a sense of urgency
• Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Outlook)
• Familiarity with video conferencing systems (Zoom, Slack, Concur)
• Motivated, resourceful, able to work independently or as part of a team.
• A creative, solution-oriented thinker and a multi-tasker who can meet deadlines and manage several projects simultaneously
• Ability to stay ”one step ahead” at all times
• The ideal candidate will stay in this role for a few years though being mentored is very much part of the positioning and there is potential for growth from within
• Willingness to work occasional late nights, weekends, or holidays as needed

About align Public Relations: We are a public relations, branding and strategic networking firm with publicists that have worked in the industry for 25 plus years. We represent a diverse group of clients from Academy Award-winning actors to Emmy Award winning TV talent, lifestyle clients, Entrepreneurs, Authors and Digital Creators. Catering to, pitching and servicing our clients is our main objective. We are full service; nothing is too big or too small a task. We look to collaborate and empower staff making every employee a part of the team and growing from within is important to us. We want long term team employees.

align Public Relations