Urgent Hiring for Administrative Assistant – Horicon, WI – KM

Location : Horicon, WI, USA 53032

Shift Details : 1st Shift (07:00 am to 03:30 pm) (would entertain shifting between 6-8AM start and

2:30-4:30 end)

Pay Range : $25/hr – $28/hr

Job Description

Performs a full range of administrative support duties of a confidential and challenging nature, typically in support of a unit or the head of a major function. Facilitates work flow through a manager’s office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers. May perform a variety of duties commensurate with this level, e.g., develop and maintain intranet web sites, assist with administration and negotiation of car programs, submit financial reports, assist with system and procedures definition, administer payroll; and may receive project work consistent with the skills and skill level found in the job’s other work. Duties: Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate. Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. Distributes information as appropriate to department members or internal/external customers. May perform analysis of data and resolve discrepancies following prescribed procedures. Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. May develop and maintain more complex web sites with the assistance of basic web-publishing software applications. Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. May organize/maintain records of Supervisor’s or others’ projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor’s office, ensuring follow-up items are addressed. May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor’s signature, and prepares documents for distribution. Conveys supervisor’s instructions and requirements to others, and exchanges information with senior managers on the supervisor’s behalf.

• Create and track Material and Service Acquisitions (MaSAs), External Shipping Orders (ESOs) and Purchase Orders (POs)
• Maintain mailroom organization and office supplies for product engineering teams
• Support product engineering managers by scheduling group meetings, booking conference rooms, procuring items for events, and assist with creation of presentations
• Make arrangements for and coordinate events and celebrations
• Submit and follow-up on engineering office maintenance requests
• General product engineering onsite support
• Assist with Complete Goods Audits
• Assist with new employee on boarding

Required Skills

• Must have HS diploma or equivalent
• Team Environment, available to meet the needs of multiple people and have work integrity
• Must be able to efficiently use standard Microsoft office suite of tools (Teams, Outlook, Word, Excel, Powerpoint) and SAP
• Good organizational skills, detail oriented (good at tracking things to completion), ability to multi-task and handle multiple competing priorities at a time, good at facilitating and coordinating events and celebrations for small groups (25-100 people)
• Must be a People person, reliable, positive “can-do” attitude
• Manager is open to recent grads if they have the right attitude and skillset for the role.
• Manager is also open to experienced candidates as well.
• Role will be 100% onsite in Horicon, WI. Possibility for hybrid schedule as needed.
• Driving with this position: riding mowers and utility vehicles, training would be provided.

Cube Hub Inc.